ACRL DVC Transition Board Meeting
May 25, 2018
In Attendance:
Jess Denke, Nancy Bellafante, Stefani Gomez, Jessica Brangiel, Adam Mizelle, Ellie Goldberg, Elise Ferer, Leslie O’Neill, Megan Donnelly, Karen Sheldon, Penny Lochner, Martha Stevenson.
Welcome to new board members:
Stefani Gomez (incoming VP), Adam Mizelle (incoming Treasurer), Elise Ferer (incoming Director at Large), Megan Donnelly (incoming Blog Editor) , and Karen Sheldon (incoming Webmaster).
Thank you to members rotating off – Martha Stevenson, Penny Lochner, Paul Proces, Ellie Goldberg.
April minutes reviewed and corrected. Ready to be posted to the blog.
Archives for 2017/2018:
- Leslie has been reorganizing 4 boxes of documents.
- The board will continue to discuss partnering with a larger institution for archiving of the website
New board member handoff:
- Jess has reached out to all new board members, handoff off of materials has been taking place and training will continue as needed.
Website Platform:
- Wild Apricot (platform for website, membership list and blog).
- Fees are increasing, our renewal is in October.
- We have the money to absorb the increase in annual fee and will remain with the Wild Apricot platform for now for ease of emailing members, program registration etc.
Financial Update:
- Ellie has met with the pro bono attorneys from Dechert who are assisting with the renewal of the 501c3 status for the chapter. Ellie will see this process through completion before passing off to Adam.
- The board discussed future responsibility for renewal of 501c3 status.
- Motion made and passed to add this responsibility to the treasurer and past president positions to work together for annual 501c3 renewal.
- The chapter currently has $9458 in assets.
- The invoice for catering from the spring program just came in. Ellie is waiting on the receipt.
- ACRL national will reimburse the chapter for the keynote speaker travel and hotel costs from the spring program.
- A small profit was made from the spring program which will be used to fund future stipends for chapter programs.
New Gmail account
- acrlpa.dvc@gmail.com to be used for general communication.
Spring Program Feedback:
- We had 54 registrants and 41 attendees.
- Space was a bit small and layout was awkward for food lines.
- For future programs light breakfast is suggested.
- Need more vegetarian options for lunch, add a field to the registration form asking about dietary restrictions to get a count of gluten free and vegetarian requests.
- Ask speakers to bring or provide ahead of time paper copies of presentations and speaker notes in case of technical difficulties.
Website Updates & Blog Updates:
- Karen has made updates to chapter officer information on the website.
- There is some confusion in the navigation between the website and blog. Suggestion to look at reorganizing the website – Karen to investigate further.
- Perhaps we can make the colors on the blog and website match?
- Suggestion to send out twice a year updates to the membership list on recent blog posts.
Mentor Program:
- Guidelines for the mentor program are on the website. They should be reviewed and updated if needed.
- Does a final email need to go out to participants asking for feedback?
Fall Program 2018:
- We have a committee of members planning the fall program (currently 6 members, more are welcome) have met twice already.
- Possible themes include the librarian/library as advocate (social justice initiatives across broad areas to draw in wide variety of speakers).
- Format to be panel in the morning with an unconference in the afternoon.
- Possible locations – Drexel or Delaware Valley University (Doylestown), board discussed cost for members to travel to the city for programs (parking etc.)
- Goal is to provide more stipends for members to attend chapter programs.
- Looking at mid October dates.
PA Forward and Information Literacy Team:
- Nancy was contacted from this group seeking a board member to join – more detail needed – what is the time commitment, responsibilities etc.
Summer programming:
- We have one more free webinar opportunity from ACRL national. If interested in hosting the webinar get in touch with Nancy/Jess.
Next meeting:
- We will discuss ideas and projects for the upcoming 2018/19 year.
Action Items:
- Anyone with outstanding items for the 17/18 archives please send to Leslie.
- Ellie will submit financial statements to Google Drive for 17/18.
- Jess to create a master calendar to stay on top of due dates (for example renewal of 501c3 status).
- All board members check contact information on the website and get back to Karen with any updates.
- All board members review position descriptions on the website for future meeting discussion.
- Investigate further the official ACRL logo, what can we use on our site (Nancy?).
- Jess and Stefani will review the mentor program guidelines further.