ACRL DVC Board Meeting Minutes – January 16, 2019

Attendees: Jess, Nancy, Jessica, Elise, Sarah, Stefani, Karen, Adam, Megan

• December meeting minutes were reviewed and approved.  Megan will post to the blog after the meeting.
• Financial report – Adam
  • Emma’s check still outstanding.  
  • Adam is waiting update from attorneys (per Ellie) to apply 501c3 status.   
  • Taxes will be filed under 501c3 status as usual.
  • Adam almost complete with the tax process
  • He will continue working on the draft budget
  • Wild apricot is an outlier expense – not an annual thing as we’ve paid for 2 years
  • 2020 we need to pay for website license hosting fee / domain name
  • Roadshow fee?
    • $2000 payment to ACRL (this is after a $4000 discount), food and location
    • We can use ACRL $1 per member reimbursement to pay for facility fee (operational costs – supplies)
    • We could apply those funds to the $2000 fee due to ACRL
• Program updates
  • We received the Scholarly Communications Roadshow grant!
    • Date: April 26, 2019
    • Presenters: Will Cross, Director of the Copyright and Digital Scholarship Center, North Carolina State University; Carla Myers, Assistant Professor and Coordinator of Scholarly Communications, Miami University Libraries
    • Topics: Accessibility, Scholarly Publishing and Open Access, Open Education (we pick two to focus on in afternoon workshop)
      • Not sure yet of the format of the workshops
      • We voted for Accessibility and OER for the two workshops
    • Space needs: roundtables, head table for presenters
    • Tech needs: 2 wireless microphones, a projector w/ computer, screen
    • Venue?
      • Penn State Berks? Lehigh Valley?
      • Swarthmore (Jessica B. to investigate further) – update Swarthmore venue booked on 4/26
      • Being close to public transportation would be nice.  
      • ACRL needs list of registrants a week ahead of event, they will send out info directly to attendees
      • We want to really publicize this event
      • Include ACRL Metro NY chapter
      • ACRL Chapters list – Jessica to make announcement at ALA midwinter
      • Reach out to universities in the area once we have registration open, PaLA as well
      • Announce on twitter and facebook
    • Need to set up registration and make available as soon as possible
      • Name
      • Title
      • Institution
      • Email address
      • What situations are happening on your campus that prompt you to want to come to this workshop?
      • What is the one thing you most hope to gain from attending this workshop?
• Web update – Karen
  • New website is live – Board members agreed it looks great.
  • Blog still shows old menu and format but that is forthcoming
  • Karen looking into update of calendar option for events
• Blog update – Megan
  • Will get minutes up later, Sarah’s meet the board post going up this week, tweeted about road show last week.  
• Social committee update – Elise/Adam
  • Books through Bars – she’ll be reaching out to rest of committee
    • Limit of 6 people for event, not just ACRL folks as part of the volunteer event
    • WePAC was raised as a possible volunteer opportunity
    • Board will continue to brainstorm

• Elections – Nancy
  • Happens in March.   Need 3 people on committee
    • Committee – Adam, Stefani, Nancy, Karen  (Nancy to follow up with new committee)
• Mentorship Program update – Stefani
• Archives update – Leslie
• Next board meeting:  February 20, 2019