Attending: Jess Denke, Stefani Gomez, Meaghan Moody, Jessica Brangiel, Adam Mizelle, Megan Donnelly, Sarah Wingo, Leslie O’Neill
Minutes from the June 2019 meeting were approved.
Megan Donnelly has accepted a new position with the Claremont Colleges. Congratulations to Megan! Karen Sheldon has agreed to continue as the webmaster.
Sarah brought up the legislative board position.
- The board will evaluate whether it is time to review this position and its responsibilities in upcoming year
- ALA legislative day was not held for 2019 (ALA Annual Conference was held in DC in lieu of legislative day) and response to DVC calls for participants in the past were unsuccessful.
- Perhaps this position should be revamped with a focus of advocacy?
Administrivia
- The general ACRL DVC and Mentoring email accounts will be combined to simplify contact info.
- Jessica B. will give documentation on posting to the membership list through Wild Apricot to Meaghan M.
- Jess will send the membership list to Leslie for the archives
Adam provided the financial report
- Three years of taxes have been completed. Thank you Adam!
- Outstanding checks include $600 to the IRS and $2000 to ACRL
- Waiting for $3000 reimbursement for the spring program for LSTA grant
- DVC has been allocated $412 from ACRL national for membership
- The DVC website needs to be updated with the new membership rates. Renewals have gone out to members whose membership expires June 30th.
- Chapter is in good shape financially
Spring Program Review
- Attendee feedback was reviewed and was mostly positive
- Key takeaway: future programs should be shorter, starting no earlier than 9am and ending by 3:30pm
- Penn State Great Valley was great to work with. We should keep the location in mind for future programs
- PaLA grant was a huge help. The board will apply for this grant annually to support either the fall or spring program
Open Scholarship Learning Community
- Jasmine will head this new community of practice. Jessica B. will reach out to Jasmine regarding providing support for this new project.
Blog Update
- Megan has posted the spring program summary.
Web Update (Karen)
- We need to add the PO box as contact info on website.
- Adam will update Wild Apricot so membership checks may be sent to PO Box
- Additional website updates needed:
- new board members
- add information about free membership for first year librarians and students (Adam will figure out a procedure to add first year and student members to Wild Apricot)
Archive Update
- Leslie has done a lot of work cleaning up DVC records and created a finding aid.
- There are some holes in records from 2015-2017. Any board members with documents should please send them to Leslie.
- Adam has some physical records and will get them to Leslie
- Stefani will forward mentoring documentation to Leslie
- Leslie also needs ballot/election information for the archives
- Leslie has started to organize the email inbox
Fall Program Planning Committee Update (Stefani)
- Meeting July 19th
- Possible ideas include diversity and professional development
- Sarah W. has contact info for a good speaker at Villanova U she will send Stefani details
- Other program ideas include grant writing or designing an online course
- We need a date & location
Spring 2020 Program (Stefani)
- Temple has offered to host but they need a date right away to reserve space in the new library or the learning center in case the library isn’t available
- Board agreed to April 17, 2020
- Stefani to reach out to Stephen Bell to confirm
Social Committee Updates
DVC has planned a screening of The Public at the SteelStacks Theater in Bethlehem
- They will screen the film for us. We are responsible for the licensing fee
- The screening will be open to the public, should we request donations to put towards the license fee?
- Possible dates
- Needs to be on a Sunday through Wednesday
- Last two weekends of August discussed as possibilities
- What might make attendance easier for folks who are coming from farther away?
- Matinee time?
- Have drinks after?
- Market to PaLA, DVC – where else?
Fall social program in the city? Free Library of Philadelphia space maybe?
Mentor Program Update (Stefani)
- moving along
Resume Review Update (Stefani )
- We have had 6 people send in their documents and they have been sent for review
- Feedback email will be sent to those that sent in resumes
- Reminder email will be sent for those that haven’t reviewed resumes yet
Transitions
- Can those that are moving out of positions write a short list of bullet points of everything next person should know in the next week and post it into the DVC transition document on google docs? Emails, passwords, documents, routines, etc.
Next Board Meeting
- Next meeting will be August 21 at 2pm
- Please add a photo to Zoom for easier conversation facilitation