February 20, 2019
ACRL DVC Board Meeting
Attendees: Adam, Stephanie, Jessica, Carol, Elise, Stefani, Jess, Nancy, Megan, Karen
- January meeting minutes were reviewed and approved. Megan will post to the blog after the meeting.
- Financial report (Adam)
- Work continues on the chapter’s tax status. We owe $600 in fees to the IRS. Member Ellie Goldberg has offered a $300 donation to cover half of this cost.
- Law firm that Adam is working with has provided a conflict of interest statement that it was suggested all board members sign.
- A motion was made and seconded for all board members to sign the conflict of interest statement annually. Motion approved.
- New board members will be provided a copy to sign at the annual transition meeting
- Program updates
- Based on poll of board we did increase the program cost to attendees (this will help us cover costs)
- $40 for members
- $50 for nonmembers
- Free for student, low income
- Program to be held at Penn State Great Valley
- Caterer selected and reserved
- Menu: Breakfast – assorted bagels w/ cream cheese, butter, peanut butter, and preserves; coffee, tea, and water. Lunch – assorted sandwiches and wraps (to include roasted veggie wrap and caprese sandwiches) w/ house salad with balsamic dressing and creamy peppercorn ranch dressing; seasonal pasta salad; chips; assorted dessert tray; water, soda, iced tea and lemonade. Snack – homemade flour tortilla chips with hummus and spinach tomato dip. Refill of coffee service.
- Dietary restrictions were not asked about on initial registration/communication. Adam will follow up with folks who have already registered and will update the registration form asking registrants about dietary needs.
- Jess has submitted a grant application to PaLA for $3410. We should know soon if we get the grant. The ACRL DVC member rate for program registration will be extended to PaLA members.
- We need to continue to do outreach to boost program registrations. Would like to see 80 registrants. Jessica will post another message to the membership list in March and again in April (twice) encouraging members to register. All board members to post again to designated lists in March/April. Reach out to faculty or groups who may be interested in the scholarly communications theme.
- Menu: Breakfast – assorted bagels w/ cream cheese, butter, peanut butter, and preserves; coffee, tea, and water. Lunch – assorted sandwiches and wraps (to include roasted veggie wrap and caprese sandwiches) w/ house salad with balsamic dressing and creamy peppercorn ranch dressing; seasonal pasta salad; chips; assorted dessert tray; water, soda, iced tea and lemonade. Snack – homemade flour tortilla chips with hummus and spinach tomato dip. Refill of coffee service.
- Based on poll of board we did increase the program cost to attendees (this will help us cover costs)
- Web update
- the blog and the website will “talk to each other,” though the update is slow.
- Blog update
- Megan has been tweeting with every blog post. Continues to post meet the board member posts and will post about the upcoming social event.
- Social committee update
- March 14th to host happy hour at Strange Love in center city. Representative from Books through Bars will attend to discuss their program and opportunities to get involved. This event will also be a fundraiser for Books through Bars. Attendees can make a donation or bring a book to the event. Elise will write up a blurb and Jessica will post to the membership list. It will also be tweeted. This could be a good opportunity for mentors and mentees to meet face to face.
- Elections
- Committee members include: Stefani, Karen, Adam, and Nancy
- We are on track for the March election dates.
- Candidates have been identified for the open positions of Vice President, Secretary and Director at Large. Nancy to follow up with folks for bios.
- Mentorship Program update
- A google form to be sent out soon for feedback.
- Membership fees
- We discussed raising membership fees. Interesting discussion on the ACRL Chapter list about what other chapters charge their members. Some chapters are part of state associations others like DVC are not. ACRL New England charges $20 for membership fees. Are we comfortable raising to that rate?
- At the April business meeting held during the spring program we will discuss with members and send out information ahead of time for feedback/input on the decision to raise membership rates
- Plan to keep student membership free and they can join at any time.
- We discussed raising membership fees. Interesting discussion on the ACRL Chapter list about what other chapters charge their members. Some chapters are part of state associations others like DVC are not. ACRL New England charges $20 for membership fees. Are we comfortable raising to that rate?
- Next board meeting: March 20, 2019 at 12 PM