November 20, 2019
ACRL DVC Board Meeting Minutes
Attendees: Stefani, Jess, Adam, Meaghan, Karen, Elise, Mary
- To open the meeting, board members shared one media item (book, movie, television show, song, album, performance, etc.) they especially enjoyed this year and an update of something library related they are currently working on.
- October Meeting Minutes approved and posted to the blog.
Financial Report
- We will file future invoices in the Drive and make sure to go over renewal dates and processes when board membership changes.
- Expected December expense: PO Box renewal, about $100
- The Wild Apricot (membership management software) renewal comes up in October 2020. We will revisit using this platform in time to inform a decision to renew it or choose an alternative.
- The Fall Program was a financial loss: costs (over $3100) exceeded income ($2390) Contributing factors:
- The need to find another keynote/workshop presenter due to illness
- The cost of the space
- The cost of catering
Fall Conference Report
- About 60 people registered and the conference was successful
- Responses to the post-conference survey were positive and satisfaction levels were high.
- Planning committee met afterward and made recommendations for future programs based on this experience. They include:
- Providing presentation abstracts or links to slides in the program.
- Assigning people to take notes for sessions
- Assigning people responsibility for sound/presentation logistics: mics, presenter tables, handheld mics or lavalier mics, etc.
- Stefani, Jess, and Jasmine met to discuss the program and are in the process of writing a dialogue about cultural humility that will be sent out to the membership and posted on the blog
Spring Conference Update
- Program planned for April 3rd at the Charles Library, Temple University
- The planning committee (Stefani, Jasmine, Aimee, Caitlin, Jessica, and Olivia) will be meeting to choose the topic starting with suggestions made at the Fall Conference. Others are welcome to join the discussion. Let Stefani know of your interest.
- The committee may visit Temple in order to get a feel for what the space will be like
- We will send out a save the date before the holidays start and everyone will be asked to help spread the word out to the listserves and their libraries
- Suggested cost will remain at $40 for members, $50 for non members despite not providing a catered lunch. We’ll provide information about lunch options in the area (including food trucks) instead.
Mentoring Program and Stipend
- Stipend was awarded to Shelley Rosen
- Jasmine sent a closure email to last year’s mentorship program participants in September
- We’ll send out a call for this year’s mentorship program in January since it’s challenging to connect with mentees if paired this time of year due to holidays
Legislative Day: Legislative Day will be held May 4-5, 2020. The board discussed whether we should recruit chapter members to participate and if so, how we might support participation
Social Committee Update
- Elise conducted a survey at the fall program and received 6 responses which indicate:
- preference for The Post (near 30th st station) as the destination for a happy hour.
- Votes were tied between weekend afternoon and weekday evening times.
- No one indicated interest in assisting in planning.
- Next steps: proceed with planning for a weekday evening in January/February
- Elise will choose a date for January or February at the proposed location and send out an invitation
- The board agreed to open the invitation to include non members and consider the event a recruitment avenue for membership.
Website news: We received what appeared to be an email from C-Panel, the back-end of our hosting system, but when Karen looked into it, she learned it was a phishing attempt. To be safe, she changed relevant passwords
Processes: Thanks to Meaghan, the process of sending out an action item list two weeks before the upcoming Board Meeting and Minutes one week before the meeting worked well.
OER Community of Practice: Jasmine is creating a list of resources and events and hopes to connect to other groups in the area.
Shall we recruit new members?
- Yes!
- Inviting people to the social event is a good start
- We should also consider doing something more targeted
- We’ll think about this more strategically after the holidays.