Author: ACRL DVC

April 21, 2020. Attendees: Stefani, Adam, Jasmine, Elise, Mary, Jessica, Elise, Meaghan, Stefanie
Next meeting: June 11, 2020 at 11am

• The meeting began with a general check-in to talk about how people are doing and what work has been like since everything has changed due to the pandemic.
• The minutes from the March meeting were approved and posted to the Blog

Chapter Elections

• At the time of the March Board meeting, 72 ballots had been cast.
• In the meanwhile, Chapters Council Representative and Director at Large Jessica Brangiel was appointed to the position of Director at Large for the ACRL. Congratulations to Jessica!
• Jessica’s appointment results in an additional open position on the DVC Board
• Deadline for ballots is April 27 with the expectation to:
  • Notify winners
  • Communicate results via the Blog, Twitter, listserv and the website

Financial Report: There was not much financial activity this month. Our balance is $2800 and we made 19 cents in interest. There is one outstanding refund remaining from the delayed Spring Program.  New memberships are coming due soon. Adam is preparing the accounts and creating procedures to hand off to the next Treasurer.

COVID-19 Library Response Virtual Meeting: The resources (slides and notes) from this meeting are now available.

Original Spring Meeting postponed until September 25: To be held at the Charles Library, Temple University with Eamon Tewell as the keynote speaker. All other presenters have agreed to present in the fall. The Chapter will put out a new call for participants in case new topics, perhaps COVID-19 related are desired.

Legislative Liaison will become Community Liaison: Jasmine and Stefani will work together on a job description for this position and the Board discussed options for appointing someone to this role.

Mentoring Program: Partnerships last for one year. We will revisit participants in January

Social Event Update: The planning group is exploring dates and options for an online meet-up.

Blog: Stefani will try to write a “Goodbye” post or consider doing a COVID-19 dialog with Jasmine instead. Acknowledging that the Blog does not get much traffic, the board discussed options for making it more compelling. Ideas include:

• Introductory posts for each board member
• “Interview” posts with any member to answer consistent sets of questions, modeled on the NYTimes “By the Book” weekly interviews
• LIS Student reflections about the mentorship program
• More brainstorming to happen at the May meeting

Recruitment of new members will be tied to the fall program

Website: Karen solved the SEO issue by adjusting a setting within WordPress, adding an SEO plugin and appropriate keywords.

Next meeting: May 19, 2020 at 10am*

*postponed until June 11, 2020 at 11:00am

Attendees: Elise, Sarah, Stefani, Adam, Mary, Meaghan, Jessica, Jasmine

• The world has changed since our February meeting. The March meeting opened with board members sharing stories of how they coping and how their libraries are responding to the pandemic. Members shared ideas for staying occupied, engaged and in touch via text groups, virtual story times for kids and access to free online content from museums, artists and educational organizations.
• The board reviewed and approved the minutes of the January meeting despite all the changes that happened in the interim.
• Financial Report:
  • Adam processed refunds for the spring meeting and some partial refunds as fees included a membership fee for some who chose to attend and also join the chapter.
  • Since we needed to postpone the spring program until the fall, we are in good shape financially
  • The chapter is now officially recognized as a legal entity with the IRS, thanks to Adam, who has been working on this for a long time!
• Spring Program:
  • Postponed until September 25 at the Charles Library, Temple University
  • Eamon Tewell will be the keynote speaker
  • All of the other presenters agreed to presenting at the fall meeting instead.
  • We may be able to open the event up to additional presenters
• Planning for a Virtual Spring Meeting: COVID-19 Library Response
  • Professional Development virtual meetup
  • Possible Title: Convening Librarians: Creating community and supporting students during COVID-19
    • Shared understanding for what is happening regionally in our academic libraries
    • How do all the closings affect our students?
    • Brainstorm strategies to create community and support students
    • Crowdsource resources – Google doc
  • Large meeting with breakout sessions on Zoom
  • Hosted by University of Delaware – Aimee is coordinating
  • Crowdsource resources on Google spreadsheet
  • Registration via Zoom or Apricot
  • Description and call for registration to go out very soon, Stefani is drafting language for the announcement
  • Volunteers Sarah, Jasmine, Elise, Stefani and Meaghan will meet on March 23 to plan
  • Added note April 21: Resources from this meeting are publicly available
• Elections
  • Director-at-Large: Maisha Carey, Melissa Corell, Brendan Johnson
  • Vice President: Sam Kirk
  • Ballots to go out in April via Google forms and election to remain open for two weeks
  • Winners to be announced
• Legislative Liaison will become Community Liaison
  • Jasmine and Stefani are working on a job description
  • The position is appointed. Greg Laynor of Thomas Jefferson University was suggested
  • Hope to fill the position by Fall
  • The position could include Chapter’s Council responsibilities and perhaps reconnecting with the Maryland Chapter. Stefani, Jasmine and Jessica will discuss
• Mentoring Program
  • Jasmine has reached out to all who had signed up. Some people remain unpaired and more mentors are needed. We discussed whether location or type of library matters, but decided that any connection would be helpful.
• Social Event
  • on hold for now – we may consider holding something online
  • New Social Committee Members: Rachel King, Abby Cengel. Abby suggested setting something up to follow the spring meeting at Temple. The team will consider having something after the fall program
  • An in person meeting to be considered at a later date. Elise will report back
• Blog posted about the Virtual Spring Program
• Recruitment of new members will be tied to the Fall Program
• Website:
  • Karen investigated and corrected a problem with the mentoring form not forwarding to email and also took steps to improve SEO for the site
• OER Community of Practice
  • Jasmine created a list of resources and events
  • Karen will post to the website
• ACRL Update
  • We’re waiting to receive the form from National in order to submit our annual update.

Attendees: Jessica, Jasmine, Stefani, Sarah, Elise, Adam, Karen, Stephanie

November meeting minutes were reviewed and modified slightly.  

• Motion to approve the minutes.  Mary will post to the blog. 

Meeting time has been changed or the remainder of the year to the third Tuesday at 10:00a.m. 

• Next meeting is March 17th at 10am

Financial Report (Adam)

• New membership fees have increased assets by $15
• We discussed the spring program and catering estimates
  • Stefani and Adam to coordinate further off line
  • We will add a registration option to join as a member with an extended membership term in addition to registering for the spring program 

Spring Program Update

• Will be April 3rd at Charles Library, Temple University
• Eamon Tewell is our Keynote Speaker
• 9 proposals have come in so far
• Adam and Stefani working on getting registration set up

Mentoring Program & Stipend

• Not giving out a travel grant this year maybe next year
• Jasmine emailed all former mentors 6 are still interested in participating
• Jasmine contacted library schools in the area to solicit for mentees and had a response of 5 interested students
• Discussion ensued about the contact form, Google Drive access etc.  

Elections held in March

• Jess working on the slate of candidates
• Two positions open for Director-at-large and VP/P
• Adam and Meaghan have confirmed they will stay on the board as treasurer and secretary respectively

We discussed the legislative liaison role how it could be changed in the future

• Legislative day does not get much interest from members
• Perhaps this position could be focused on fundraising, increasing membership, community outreach – a more detailed discussion will occur at a later date

Social Event Update

• Issues with the venue Elise had been working with, time tight to get out the word on the program
• Board agreed to table a social event until after the spring program
• New social committee member Rachel King – welcome
  • Elise will work more with Rachel to plan a social event for late spring

Transition Meeting May/June

• Usually held in person – Stefani will look for a spot halfway between Philadelphia and Lehigh Valley Area – Doylestown proposed – seems like a good fit
• Doodle poll for dates to be sent out after elections to include new board members 

Blog Update

• Dialogue regarding the fall program was posted
• Aimee Gee to write something pre-spring program

Recruitment

• Option to join membership tied into spring program registration 
• More promotion will be done at spring Philly event