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ACRL DVC Board Meeting Minutes – January 16, 2019

Attendees: Jess, Nancy, Jessica, Elise, Sarah, Stefani, Karen, Adam, Megan

  • December meeting minutes were reviewed and approved.  Megan will post to the blog after the meeting.
  • Financial report – Adam
    • Emma’s check still outstanding.  
    • Adam is waiting update from attorneys (per Ellie) to apply 501c3 status.   
    • Taxes will be filed under 501c3 status as usual.
    • Adam almost complete with the tax process
    • He will continue working on the draft budget
    • Wild apricot is an outlier expense – not an annual thing as we’ve paid for 2 years
    • 2020 we need to pay for website license hosting fee / domain name
    • Roadshow fee?
      • $2000 payment to ACRL (this is after a $4000 discount), food and location
      • We can use ACRL $1 per member reimbursement to pay for facility fee (operational costs – supplies)
      • We could apply those funds to the $2000 fee due to ACRL
  • Program updates
    • We received the Scholarly Communications Roadshow grant!
      • Date: April 26, 2019
      • Presenters: Will Cross, Director of the Copyright and Digital Scholarship Center, North Carolina State University; Carla Myers, Assistant Professor and Coordinator of Scholarly Communications, Miami University Libraries
      • Topics: Accessibility, Scholarly Publishing and Open Access, Open Education (we pick two to focus on in afternoon workshop)
        • Not sure yet of the format of the workshops
        • We voted for Accessibility and OER for the two workshops
      • Space needs: roundtables, head table for presenters
      • Tech needs: 2 wireless microphones, a projector w/ computer, screen
      • Venue?
        • Penn State Berks? Lehigh Valley?
        • Swarthmore (Jessica B. to investigate further) – update Swarthmore venue booked on 4/26
        • Being close to public transportation would be nice.  
        • ACRL needs list of registrants a week ahead of event, they will send out info directly to attendees
        • We want to really publicize this event
        • Include ACRL Metro NY chapter
        • ACRL Chapters list – Jessica to make announcement at ALA midwinter
        • Reach out to universities in the area once we have registration open, PaLA as well
        • Announce on twitter and facebook
      • Need to set up registration and make available as soon as possible
        • Name
        • Title
        • Institution
        • Email address
        • What situations are happening on your campus that prompt you to want to come to this workshop?
        • What is the one thing you most hope to gain from attending this workshop?
  • Web update – Karen
    • New website is live – Board members agreed it looks great.
    • Blog still shows old menu and format but that is forthcoming
    • Karen looking into update of calendar option for events
  • Blog update – Megan
    • Will get minutes up later, Sarah’s meet the board post going up this week, tweeted about road show last week.  
  • Social committee update – Elise/Adam
    • Books through Bars – she’ll be reaching out to rest of committee
      • Limit of 6 people for event, not just ACRL folks as part of the volunteer event
      • WePAC was raised as a possible volunteer opportunity
      • Board will continue to brainstorm
  • Elections – Nancy
    • Happens in March.   Need 3 people on committee
      • Committee – Adam, Stefani, Nancy, Karen  (Nancy to follow up with new committee)
  • Mentorship Program update – Stefani
  • Archives update – Leslie
  • Next board meeting:  February 20, 2019
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Meet the Board: Sarah Wingo, Legislative Liaison

Sarah Wingo, Librarian

Subject specialist for English Literature, Theatre, and Romance Languages and Literature

Villanova University

Falvey Memorial Library

What are your research interests? – I earned an MA in English before pursuing my library degree and my particular area of specialty is as an early modernist (Shakespeare and other early modern playwrights).

What do you enjoy most about your job? – Working with faculty and students, I especially love working with the English and Theatre graduate students, they always have interesting research questions and I really enjoy being able to help them explore resources they were unaware of as well as brainstorming directions for them to take their research.

What are some of your personal hobbies or interests? – Beyond reading which I feel is a given for librarians, I have been going to yoga 3 times a week for almost 3 years now, and I love hiking and being outdoors.

I’m a pop culture junkie and enjoy talking about film and television just as much as I enjoy conversations about books.

I’m also an avid consumer of the arts and love going to the theatre and ballet.

I like to travel and I love trying the food local to the places I go whether in the US or internationally.

Although I haven’t acted myself in a long time the dramatic side of me loves creating elaborate costumes for Halloween or any other event involving costumes.

An additional statement from Sarah – I grew up in South East Michigan, I lived in the UK where I did my masters in English, and I moved to Philadelphia in 2013 when I joined Villanova’s Falvey Memorial Library.

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ACRL DVC Board Meeting Minutes – December 19, 2018

December 19, 2018

ACRL DVC Board Meeting Minutes

Attendees:  Adam Mizelle, Jess Denke, Stefani Gomez, Elise Ferer, Jessica Brangiel, Karen Sheldon, Carol Howe

  • November meeting minutes were reviewed and approved.  They will be posted to the blog after the meeting.
  • Financial report (Adam)
    • Taxes were due in November, still in the works.  There are no late fees.
    • Chapter funds in good shape.  
    • Question came up about raising membership and/or program attendance fees
      • It’s been sometime since we have raised either.  More money through increased membership? Allows to give back more to the chapter (student stipends, member travel grants etc.)
    • What is our spending budget?
      • Adam to start a draft budget
  • Mentorship Program update (Stefani)
    • We have five new matches of mentors/mentees
      • We will do some assessment in February of how things are going for mentors
  • Program updates
    • The fall program planning committee created a “lessons learned” document on Drive to document best practices when organizing DVC programs
    • We will find out about Scholarly Communications Roadshow on Friday – Jess to email the group
      • If we get the grant that will be the spring program if not then have to plan spring program.   
      • Update since the December meeting – we got the Scholarly Roadshow Grant.
  • Looking ahead to spring
    • Resume Review – March
      • Outreach
        • We have a list of different chapters, schools to contact for resume review we will reach out to past reviewer volunteers
  • Board elections
    • Election for open board positions will begin in March
      • Open positions include VP, Director at Large and Secretary
    • Nancy has list of people interested in running on board.  
    • Past President (Nancy) runs election
  • Legislative Day – May
    • http://www.ala.org/advocacy/nlld –  In light of ALA’s Annual Conference, which will take place in Washington, D.C. on June 20-25, 2019, the next National Library Legislative Day will occur in 2020.
    • Let’s think about local legislative outreach opportunities
  • Web update – Karen
    • Archiving website
      • Karen will reach out to Leslie to archive old website before it’s taken down.
  • Blog update – Megan
    • Table of Contents (TOC) email  – Jessica to look into further
    • Megan doing a meet the board member series.
  • Social committee update – Elise/Adam
    • Working on Books Through Bars (47th and Baltimore) event to be held January/February
  • Next board meeting: January 16 12:00-1:30 PM
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ACRL DVC Board Meeting Minutes – November 21, 2018

ACRL DVC
November Board Meeting

Participants: Jess, Stefani, Adam, Nancy, Leslie, Jessica B. Carol, Megan, Adam

  • October meeting minutes were approved
  • Financial report was provided by Adam
    • There is an outstanding check to Emma Antobam-Ntekudzi for over $750 not yet cashed, and an initial 1-year payment for the PO Box for $112. There was also a single renewal for $15.
    • P.O. Box update – Adam has taken the lead on this.  It has been reserved. Adam will be going to the 30th & Market facility to finalize and receive the box number.  This should be done by November 28th. It is paid up for a year ($112) and will be due to renew on 12/31/19.
      • Update from Adam:  I am proud to report that as of Tues, Nov 27 we are PO Box 8731 at the post office at 3000 Chestnut St in Philadelphia, 19104-8731. I left today with one key and am awaiting the others.
  • Mentorship Program update – Stefani
    • 13 people have been confirmed as mentors and 6 people have been nominated for mentorships.  The email template is in Stipend and Mentorship program document in the Fall Program Planning 2018.  I have matched 4 mentees with mentors and sent out emails making introductions. I emailed Molly Olney-Zide to see if she would mentor, a 5th mentee, an mls grad interested in technical services.  The matches can be found here: https://docs.google.com/spreadsheets/d/12nkyye0WnQnuf9lU4Vz_UxZUERqlIPCEIfSQTFtW-jo/edit?usp=sharing

Fall program recap

  • 55 Attendees
  • Feedback
    • The Fall Planning Committee will be reviewing feedback and will capture lessons learned and suggestions for next programming committee.
  • Website update – Karen
    • Karen has built a rough site in WordPress to show what it would look like. I added a new Volunteering section and restructured the content some what. If everyone could take a look at it and provide me with some feedback, that would be very helpful: http://wordpress.acrldvc.org/
    • She will also need access to our Wild Apricot account if we are going to go forward in order to add the widgets to the WordPress site.
  • Social committee update – Elise
    • We had 2 individuals volunteer to serve on the social committee!
      • They are working on planning event for early winter on social justice.  Adam has also joined the committee.
    • Upcoming event that DVC members are invited to attend: SLA Philadelphia holiday event: November 29th from 6-8 PM.  Drexel University Academic Bistro, 101 N. 33rd st. 6th floor. $40 for ACRL DVC members. Registration: https://www.surveymonkey.com/r/WQD28Z5.  
    • @Spring 2019 Program: Stefani and Jess applied to host the ACRL Scholarly Communications Roadshow (deadline was 11/16).  We will find out if we get the stipend (which would lower our costs to $2,000) by Friday, December 21st.
    • Still need location, food vendor
    • Will apply for PALA CRD grant to fund it.
    • Needed to represent what we would do after the program to support members professional development and work in scholarly communications.  We described a group that would collectively recommend and read articles and develop relationships for the purpose of encouragement, support, and mentorship in scholarly communication projects.
  • Next board meeting: December 19th 12:00-1:30 PM
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ACRL DVC Board Meeting Minutes – October 17, 2018

Attendees: Stefani, Adam, Megan, Sarah, Nancy, Carol

  • Review and approval of September meeting minutes – post to the blog after meeting
    • Meeting minutes approved.
  • Financial Report
    • Money collected for need-based financial assistance? – $50
    • Wild Apricot renewal went through.
    • PayPal account is good.
    • Still need bill for Drexel Sheraton.
    • Jess will reach out to individuals requesting financial assistance for Fall program.
  • P.O. Box update – Nancy
  • Mentorship Program update – Stefani
    • Stefani has connected 1 mentor and 1 mentee.
    • Stefani will bring a box and slips of paper to the Fall program where people can nominate mentees.
  • Student Stipend update – Stefani
    • Applications for stipend discussed.
    • Jess recommends next time the application asks winners to attend the Fall program.
    • Stefani will e-mail winners to congratulate and invite them to the Fall program. We will give them their gift there.
    • Winners will be featured in a blog post with a short bio.
  • Fall program update
    • 47 registrants
    • Waiting to confirm food order until 3 days before program.
    • Providing light breakfast, sandwiches and coffee, and cookies in the afternoon.
    • Attach card to schedule asking for volunteer to help with future programs or volunteer to be on the board.
    • Chapter meeting:
      • mentorship program (Stefani)
      • student stipend award (Stefani)
      • financial report (Adam)
      • social committee (Elise)
      • recap of last year, thanks to Nancy (Jess)
      • Happening at 12:30, 15 minutes before our round table.
    • Nametags?
      • Adam will make and bring name tags.
    • Stefani and Jess volunteer to do sign in sheets.
    • Special thanks to the planning committee.
    • Questions and concerns?
  • Blog update – Megan
    • Megan has been creating a series for scholarship winners and will make a series for stipend winners and more Meet the Board posts.
    • Megan has been tweeting about the posts and retweeting other relevant accounts.
    • Mailing list for updates on blog posts. Megan followed up with Jessica on this but she will double check with her.
    • TOC email? – Megan to follow up with Jessica.
  • Website update – Karen (not present)
    • Can Karen please make a Volunteer page on website that lists volunteer opportunities
  • Social committee update – Elise (not present)
  • Spring 2019 Program:  ACRL Roadshow?
    • Framework Roadshow was hosted by Tri-State area colleges.  Carol reported cost was around $6,500 including travel and boarding plus $50 per diem food expense for instructor(s)
    • Nancy mentioned we could apply for the Pala CRD award to partially fund it (award is up to 2000)
  • Next board meeting: November 21st. 12:00-1:00 PM
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ACRL DVC Winter Social

SLA Philadelphia invites librarians and information professionals from the Philadelphia & Delaware Valley region to join them in welcoming the holiday season!  Enjoy the amazing food of Drexel University’s Academic Bistro, connect with colleagues new and old, decorate cookies, bid on a variety of silent auction items. 

Thursday, November 29th, 6pm-8pm.

Drexel University Academic Bistro, 101 N. 33rd St, 6th Floor.

$40 for members of ACRL–DVC, SLA, MLA, GPLLA.

$20 for students.

Fee includes serious appetizers, cookie decorating, soft drinks, wine & beer.

Register here 

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Travel Grant Reports: Emma Antobam-Ntekudzi

Emma Antobam-Ntekudzi was a recipient of an ACRL DVC’s travel grant. She attended the 3rd National Joint Conference of Librarians of Color (JCLC) from September 26th to September 30th in Albuquerque, New Mexico. Below are a few words from Emma about the conference and what she learned:

“JCLC is organized by the ALA ethnic affiliates: Black Caucus of the American Library (BCALA), American Indian Library Association (AILA), Asian Pacific American Librarians Association (APALA), and the Chinese American Librarians Association (CALA). This year’s conference brought together librarians of color who were all thrilled to join in fellowship. The theme of Gathering All People’s: Embracing Culture & Community was evident in the diverse topics and cultures represented. Many sessions focused on retention efforts, hiring and support; JCLC was a safe space to share personal experiences and challenges particular to librarians of color in the field of librarianship.”

“Tribal libraries are planned and administered by a tribe, pueblo, village or Native group. Its purpose is to contribute to nation building. Their beginnings originated in treaties with the United States Government that outlined federal support for educational provisions; libraries are included in that description. In the 60s and 70s documents on tribal libraries were disorganized and neglected. In 1974 only 17 Native American librarians were identified in ALA. That number has since increased but there is still poor recruitment of Native librarians. In the late 1970s, modern Native leadership pushed for establishing and improving these libraries. A major victory occurred in Denver 1978 with the White House Preconference on Indian Library & Information Services on or near Reservations. This was a significant step in the development of tribal libraries and it was the first known Indian meeting concerned with library services. The National Indian Omnibus Library Bill mandated federal funding for tribal libraries. As of now 1% of IMLS funding goes to tribal libraries.”

“Diversity and inclusion remain a significant part of the conversation around librarianship and this was addressed at JCLC. I attended a session entitled Diversity and Research: Impact on Decision Makin in Libraries and LIS Education where a panel of library directors, university professors and librarians talked about diversity leadership, implicit bias and stereotyping in workplaces. Attendees shared their experiences involving microaggressions amongst colleagues; for librarians of color, such encounters create anxiety, outrage, a sense of exclusion and workplace stress. Panelists focused on the need for more diversity programs within libraries as well as job descriptions that include diversity requirements or cultural competency components.”

“Another session called Mentoring the Next Generation of Librarians of Color emphasized the importance of mentoring. As a tool, mentoring can help with retention and provide librarians of color with a sense of belonging.”

Read Emma’s full report here: JCLC_Conference Report

This concludes travel grant reports for this year’s winners.

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Session Reports for the Fall 2018 Program

Librarians as Advocates: Leading Activism on Your Campus and Beyond

ACRL Delaware Valley Chapter Fall 2018 Program
October 26, 2018 at Drexel University’s Learning Terrace

Session Reports

On a brisk Fall day, librarians gathered at Drexel’s Learning Terrace to share and learn more about how librarians can act as advocates. The program began with a panel comprised of Yvette Davis of POWER Interfaith, Alex Gil of Columbia University Libraries, Titus Moolathara of the Free Library of Philadelphia, and Emily Wagner of the American Library Association. The panel shared about their advocacy projects and answered questions from the audience. Afterwards, lunch commenced! While lunching, attendees were invited to volunteer topics for the unconference at the end of the day. When lunch was finished, the business meeting was held.  President Jess Denke and Vice President Stefani Gomez discussed opportunities for members to participate in chapter activities including the mentoring program, resume review, social committee, and board.  They also announced the winners of our student stipend award:  Milton Machuca-Galvez and Vanesa Evers.  Then, it was on to lightning rounds. Here are brief summaries of what was shared during the lightning rounds with links to the presenters’ slides.

Lightning Round Presentations

Textbook costs, Open Educational Resources and the Affordable Learning PA Initiative

Dan Stafford, Kutztown University and Jill Hallam-Miller, Bucknell University.

Presentation on OER and the Affordable Learning PA Initiative as a response to the rising costs of textbooks.

→View Presenters’ Slides

Can we dismantle the master’s house with the master’s tools?: Using institutional history in information literacy learning

Heather Simoneau and Jasmine Woodson, Lehigh University.

Presentation on using institutional history for critical information literacy instruction.

→View Presenters’ Slides

Preserve & Respect: Collaborative Historical African American Digital Collections at the University of Delaware

Molly Olney-Zide and Theresa Hessey, University of Delaware.

Presentation on two digital projects at the University of Delaware highlighting historical African American collections.

→View Presenters’ Slides

Bring the Kids!: The Experience of an Academic Library/Elementary School Partnership

Molly M. Wolf, Widener University.

Presentation on a partnership between Widener University’s Wolfgram Memorial Library and local Stetser Elementary School.

→View Presenter’s Slides

Library Collaboration and the AIDS Quilt

Angeline Prichard and Amy Jones, Salisbury University.

Presentation about the process of finding, obtaining, and featuring a national AIDS quilt at the library along with other thematic programming.

→View Presenter’s Slides

Privacy Instruction from Theory to Practice

Sarah Hartman-Caverly and Alexandria Chisholm, Penn State Berks.

Presentation on a a privacy workshop for students.

→ View Presenters’ Slides

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Meet the Board: Elise Ferer, Director at Large

Elise Ferer, Librarian for Undergraduate Learning

Drexel University
Hagerty Library
ACRL DVC Board Member Role: Director at Large

What are your research interests? – Some of my research interests include how students apply information literacy skills in the workplace after college or to work experience that is part of their college experience. Because I work a lot with first year students and first year writing courses I am always interested in learning how to improve information literacy instruction in first year courses or within general education or core curriculum.

What do you enjoy most about your job? – I enjoy meeting students and learning about their interests and what they are studying. Especially at a large institution like Drexel it becomes easy to lump students into one group to describe them or to only see their faults or bad behavior, so connecting with them one on one helps me remember that they are all unique people. Also, usually our students are doing interesting work or have personal motivation that fuels their studies.

What are some of your personal hobbies or interests? – In my free time I enjoy exploring Philadelphia, doing yoga, and traveling when I can.

An additional statement from Elise – I have been asked to help plan a few social events this year for ACRL DVC and I am looking for volunteers to help me. If you’re interested let me know! (etf25@drexel.edu).

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ACRL DVC Board Meeting Minutes – September 19, 2018

Attendees: Karen Sheldon, Jess Denke, Jessica Brangiel, Stephanie Pennucci. Stefani Gomez. Carol Howe, Megan Donnelly, Adam Mizelle, Nancy Bellafante, Elise Ferer.

  • Review and approval of August meeting minutes – post to the blog after meeting
  • Next board meeting October 17th 12:00-1:30 PM – last meeting before Fall Program – communications and outreach ahead of fall program.   Volunteers please.
  • Financial Report – renewal of wild apricot, 15% discount if we renew for 2 years.  Adam would like to go ahead while we have the money in the bank. Will be using this tool for Fall program registration.  Adam waiting to hear from one final travel grant recipient. Is it possible to donate through wild apricot – Adam to follow up.   We have on our website option to donate – may be generic not specific to cover membership fees. Would like to provide registration for fall program for folks who may have need.  Scholarship fund. Remind through wild apricot to pay membership dues.
  • We will go ahead and pay for 2 years of Wild Apricot.   
  • P.O. Box and forwarding of mail will help continued nonprofit status
    • Change address with bank – name at TD bank includes Ellie’s name and workplace address.   Adam needs some kind of foundational paperwork to bring into the bank to change this. 503c paperwork – forthcoming.  

Where to establish, how often to check, need a central location.  Assigned member based on location? Who is closest geographically.  Can forward to another po box if necessary.

  • Motion to establish a permanent address – motion passes to establish in Philadelphia,  Written into past president’s role to assign responsibility of the mail forwarding to new treasurer.   Nancy can set this up in Philadelphia area.
  • Motion to change responsibilities of treasurer and past president to include:
    • Filing 990
    • Keeping address up-to-date
    • Update website
  • Mentorship Program  – programs done last fall.  Stefani looking at redesigning program a bit – what are goals,   Long term and short term – volunteers to take on one off projects, single conversation.   Middle career folks. Box for what people what to mentor on. Getting tenure for example or transitioning into administration.   Add more options to the form. No current mentees. Can we volunteer mentees. Stefanie to write blog post, share with the board.  
  • Student Stipend
    • What is the prompt? – last year related to fall program topic.  Student stipend is $1000. How have students incorporated activism into their work or at their institution.   What work in this area would they like to do? Present certificate at fall program.
    • Outreach – to library schools specifically, Rutgers, Drexel,Clarion.   Blog posts to mentors to forward to mentees. Stefani to follow up further.   Can reference last year’s blog post as well.
  • Fall Program
    • Including fundraising in registration, also opportunity to request waiver of registration fee
      • We have 4 panetists and moderator confirmed.   
      • 1 hour for unconference at end of meeting.  Presenters will hosts conversations at tables.   Also will collect ideas from attendees on their way into the program.   
      • Decided not to pursue social event afterwards.   Lots of time to talk during the day. Date of event – 10/26 need to get registration up and running this week.   
  • Check in with Megan re: blog
    • May meeting minutes posted – done
    • Conference reports in the works, Megan spacing them out.  A post every Monday or Tuesday. Jessica to advertise on list.  
  • Check in with Karen re: website
  • Check in with Elise re: social committee